Make it Blue - Katherine Rose Photograph

Our Planning Packages

1. ELOPEMENT/MICROWEDDING DAY OF COORDINATION

Investment $650 and up

Details:

For events up to 20 in-person guests.

Up to 5 hours of wedding day off management coverage for one venue location

 

  • Day off coordination and management

  • One pre-wedding planning meeting (phone call or zoom options available)

  • Unlimited text and email correspondence throughout your planning

  • Unlimited vendor referrals to match your needs and budget

  • Assistance creating fully detailed wedding day timeline beginning two months from wedding date

  • Pre-wedding outreach/meetings to all vendors one week before event to deliver timeline, confirm services and arrival

  • Manage vendors on wedding day and act as point of contact for needs

  • Set up and styling of ceremony/reception decor, tables and welcome table

  • Cueing of the processional music and family/bridal party entrance

  • Disburse vendor payments or gratuities on client’s behalf

  • Troubleshoot venue/vendor/guest emergencies with discretion

  • Assist venue staff with necessary changes in case of inclement weather

  • Access to the “No Glitch Kit” full of beauty, health and practical use supplies

  • Assist DJ; call to dinner at conclusion of cocktail hour, coordination of grand entrance, dismissal of tables for buffet service               and other tasks that may require additional support to keep event timeline on track

  • Organize/pack up all decor brought by clients

  • Check-out with all vendors before departing {after cake cutting}

2. DAY OF COORDINATION

Investment $900 and up

 

Details:

Up to 8 hours of day of wedding management coverage for one venue location

For weddings under 100 guests (for over 100 guests an additional assistant planner fee of $250 applies).

 

  • Day off coordination and management

  • One pre-wedding planning meeting (phone call or zoom options available)

  • Unlimited text and email correspondence throughout your planning process

  • Unlimited vendor referrals to match your needs and budget

  • Assistance creating fully detailed wedding day timeline beginning two months from wedding date

  • Pre-wedding outreach/meetings to all vendors to distribute timeline, services and arrival one week prior to event

  • Manage vendors on wedding day and act as point of contact for needs

  • Confirm ceremony site set-up completed by venue staff, florists and rental vendors

  • Set-up of ceremony items (Example: paper goods, programs and signage)

  • Confirm reception set-up completed by venue staff such as linens and place settings.

  • Set-up of reception décor; guest sign-in table, unity ceremony items, photos and gift table/card box

  • Set-up of reception tablescape items (Examples:  charger plates, votives, table runners, escort cards, name tags, favors, toasting flutes)

  • Disburse vendor payments or gratuities on client’s behalf

  • Troubleshoot emergencies with discretion

  • Assist venue staff with necessary changes due to inclement weather

  • Access to the “No Glitch Kit” full of beauty, health and practical use supplies

  • Assist DJ; call to dinner at conclusion of cocktail hour, coordination of grand entrance, dismissal of tables for buffet service               and other tasks that may require additional support to keep event timeline on track

  • Organize/pack up all decor brought by clients

  • Check-out with all vendors before departing {after cake cutting}

 

3.PARTIAL PLANNING + DAY OF COORDINATION

Investment $ 1,600 and up

 

Details:

Full 8 hour day of coordination services (see above) combined with wedding planning assistance beginning 6 months prior to the wedding date.

Perfect for Clients who already found vendors and started planning and need some help with the finishing touches along with day of management.

  • Full day of wedding coordination (see full details in package #2 above)

  • Assist clients in six months of planning prior to wedding day

  • Unlimited text/email communication with Clients

  • Perform one in person or zoom walk through of venue

  • Unlimited review of vendor contracts to ensure Client(s) are receiving best product

  • Provide customized Month-to-Month planning checklist

  • Provide guidance, research and create plan regarding drinks & bar service using Client's vendor of choice

  • Provide guidance, research and create plan regarding florists or DIY floral plan using Client's vendor of choice

  • Provide guidance, research and create plan regarding catering, desserts and cake using Client's vendor of choice

  • Provide guidance, research and create plan regarding furniture/decor rentals using Client's vendor of choice

  • Provide guidance, research and create plan regarding DJ/Photobooth using Client's vendor of choice

  • ​Provide guidance , research and create plan regarding Photographer/Videographer using Client's vendor of choice

  • Assist with the planning and creation of parking plan/instructions for guests

  • Assist with the creation of ceremony processional order (as needed by Client)

  • Create digital seating chart for ceremony seating plan (as needed by Client)

  • Create digital chart for reception floor plan (as needed by Client)

  • Create reception seating chart (as needed by Client)

  • $200 in free credit for any of our rentals (example: chargers, goblets etc)

4. FULL PLANNING + DAY OF COORDINATION

Investment: 15% of Wedding Budget and up

 

Details:

Up to 12 months of full wedding planning assistance combined with day of wedding coordination

(see full coordination details in package #2)

  • Full day of wedding coordination (see full details in package #2 above)

  • Assist clients with twelve months of planning prior to wedding day

  • Unlimited text/email communication with Clients

  • Provide Client with budget worksheet and assistance creating budget goals

  • Provide Client with customized Month-to-Month planning checklist

  • Find/contract vendors to fit Client's budget and design vision 

  • Perform one in person or zoom walk through of venue

  • Provide guidance, research and create plan regarding drinks & bar service 

  • Provide guidance, research and create plan regarding florists or DIY floral plan 

  • Provide guidance, research and create plan regarding catering, desserts and cake 

  • Provide guidance, research and create plan regarding furniture/decor rentals 

  • Provide guidance, research and create plan regarding DJ/Photobooth

  • ​Provide guidance , research and create plan regarding Photographer/Videographer 

  • Assist with the planning and creation of parking plan/instructions for guests

  • Assist with the creation of ceremony processional order (as needed by Client)

  • Create digital seating chart for ceremony seating plan (as needed by Client)

  • Create digital chart for reception floor plan (as needed by Client)

  • Create reception seating chart (as needed by Client)

  • $200 in free credit for any of our rentals (example: chargers, goblets etc)

A LA CARTE OPTIONS

(Add on to any package above)

1. Add an Hour to Coordination

Investment: $100 per extra hour (single planner) or $150 (planner + assistant)

  • Add an extra hour or more of coordination to fit your event timeline just right!

  • Perfect if you need extra time for setup or tear down

  • If your venue has a strict load out cutoff we highly recommend you plan to have                                                                                coordination service last one hour past the end of the event

  • Available up to a total of 12 hours 

2. Rehearsal Coordination

Investment: $350 and up

  • Attend Rehearsal for Wedding (up to 2 hours)

  • Act as liason with venue to confirm time and details for the rehearsal

  • Manage entire rehearsal including Bridal Party, Officiant and Bridal Couple

  • Work with clients to ensure rehearsal runs according to processional order plan

  • Work with any DJ or vendors present

  • Run rehearsal music (if applicable)

3. Social Media Takeover Package

Investment: $400

  • Have our social media manager take over your social media for your wedding day while you enjoy yourself!

  • One in person meeting with media manager and coordinator to create shot list/schedule for wedding day

  • Media manager present during whole wedding getting ready/ceremony/reception to document day on social media

  • Film Instagram boomerangs of bride/bridal party

  • Create memes, gifs and TikTok reels from bridal party, bridal couple and guests

  • Go live on Instagram/TikTok/Facebook at any time during the day (or you pick the times!)

  • Livestream the wedding ceremony for your out of state relative or friends (We recommend Facebook!)

  • Take behind the scenes photos throughout the day (example: guys and girls getting ready, wedding arch being created, tables being decorated) so you can enjoy the setting up process later!

  • All social media work is done via your cellphone.

3. RSVP Invitation Management

Investment: $500

  • Management of guest RSVP's

  • Create shared Google Drive Guest list with Client containing confirmed and declined guests.

  • Unlimited email/text/phone call communication with guests regarding event details/hotel bookings

  • Create reminder email/text messages to remind guests of booking deadlines

  • Communicate final number of RSVP's to Venue/Caterer (where requested)

  • Book hotel rooms where needed for client and guests

Details:

Up to 4 hours of wedding day off management coverage for one venue location

For events up to 40 in-person guests.

 

  • Day off coordination and management

  • One pre-wedding planning meeting (phone call or zoom options available)

  • Unlimited text and email correspondence throughout your planning

  • Unlimited vendor referrals to match your needs and budget

  • Assistance creating fully detailed wedding day timeline beginning two months from wedding date

  • Pre-wedding outreach to all vendors one week before event to deliver timeline, confirm services and arrival

  • Manage vendors on wedding day and act as point of contact for needs

  • Set up and styling of ceremony/reception decor, and welcome table

  • Cueing of the processional music and family/bridal party entrance

  • Disburse vendor payments or gratuities on client’s behalf

  • Troubleshoot venue/vendor/guest emergencies with discretion

  • Assist venue staff with necessary changes in case of inclement weather

  • Access to the “No Glitch Kit” full of beauty, health and practical use supplies

  • Assist DJ; call to dinner at conclusion of cocktail hour, coordination of grand entrance, dismissal of tables for buffet service  and other tasks that may require additional support to keep event timeline on track

  • Organize/pack up all decor brought by clients

  • Check-out with all vendors before departing {usually after cake cutting}

Details:

Up to 8 hours of day of wedding management coverage for one venue location

For weddings up to 100 guests (Two event locations or over 100 guests please add assistant planner fee of $250).

 

  • One coordinator

  • Day off coordination and management for 8 hours

  • One pre-wedding planning meeting (phone call or zoom options available)

  • Unlimited text and email correspondence throughout your planning process

  • Unlimited vendor referrals to match your needs and budget

  • Assistance creating fully detailed wedding day timeline beginning two months from wedding date

  • Pre-wedding outreach to all vendors to distribute timeline, services and arrival one week prior to event

  • Manage vendors on wedding day and act as point of contact for needs

  • Confirm ceremony site set-up completed by venue staff, florists and rental vendors

  • Set-up of ceremony items (Example: paper goods, programs and signage)

  • Confirm reception set-up completed by venue staff such as linens and place settings.

  • Set-up of reception décor; guest sign-in table, unity ceremony items, photos and gift table/card box

  • Set-up of reception tablescape items (Examples:  charger plates, votives, table runners, escort cards, name tags, favors, toasting flutes)

  • Disburse vendor payments or gratuities on client’s behalf

  • Troubleshoot emergencies with discretion

  • Assist venue staff with necessary changes due to inclement weather

  • Access to the “No Glitch Kit” full of beauty, health and practical use supplies

  • Assist DJ; call to dinner at conclusion of cocktail hour, coordination of grand entrance, dismissal of tables for buffet service               and other tasks that may require additional support to keep event timeline on track

  • Organize/pack up all decor brought by clients

  • Check-out with all vendors before departing {usually after cake cutting}

Details:

Full 8 hour day of coordination services (see above) combined with wedding planning assistance beginning 6 months prior to the wedding date. Perfect for Clients who already found vendors and started planning and need some help with the finishing touches along with day of management.

  • One coordinator

  • Full day of wedding coordination (see full details in package #2 above)

  • Assist clients in four months of planning prior to wedding day

  • Unlimited text/email communication with Clients

  • Perform one in person or zoom walk through of venue

  • Unlimited review of vendor contracts to ensure Client(s) are receiving best product

  • Provide customized Month-to-Month planning checklist

  • Provide guidance, research and create plan regarding drinks & bar service using Client's vendor of choice

  • Provide guidance, research and create plan regarding florists or DIY floral plan using Client's vendor of choice

  • Provide guidance, research and create plan regarding catering, desserts and cake using Client's vendor of choice

  • Provide guidance, research and create plan regarding furniture/decor rentals using Client's vendor of choice

  • Provide guidance, research and create plan regarding DJ/Photobooth using Client's vendor of choice

  • ​Provide guidance , research and create plan regarding Photographer/Videographer using Client's vendor of choice

  • Assist with the planning and creation of parking plan/instructions for guests

  • Assist with the creation of ceremony processional order (as needed by Client)

  • Create digital seating chart for ceremony seating plan (as needed by Client)

  • Create digital chart for reception floor plan (as needed by Client)

  • Create reception seating chart (as needed by Client)

  • $200 in free credit for any of our rentals (example: chargers, goblets etc)

.

Details:

Up to 12 months of full wedding planning assistance combined with day of wedding coordination

(see full coordination details in package #2)

  • Full day of wedding coordination (see full details in package #2 above)

  • Assist clients with twelve months of planning prior to wedding day

  • Unlimited text/email communication with Clients

  • Provide Client with budget worksheet and assistance creating budget goals

  • Provide Client with customized Month-to-Month planning checklist

  • Find/contract vendors to fit Client's budget and design vision 

  • Perform one in person or zoom walk through of venue

  • Provide guidance, research and create plan regarding drinks & bar service 

  • Provide guidance, research and create plan regarding florists or DIY floral plan 

  • Provide guidance, research and create plan regarding catering, desserts and cake 

  • Provide guidance, research and create plan regarding furniture/decor rentals 

  • Provide guidance, research and create plan regarding DJ/Photobooth

  • ​Provide guidance , research and create plan regarding Photographer/Videographer 

  • Assist with the planning and creation of parking plan/instructions for guests

  • Assist with the creation of ceremony processional order (as needed by Client)

  • Create digital seating chart for ceremony seating plan (as needed by Client)

  • Create digital chart for reception floor plan (as needed by Client)

  • Create reception seating chart (as needed by Client)

  • $200 in free credit for any of our rentals (example: chargers, goblets etc)

.

 

1. Add an Hour to Coordination

Investment: $150 per extra hour (single planner) or $200 (planner + assistant)

  • Add an extra hour or more of coordination to fit your event timeline just right!

  • Perfect if you need extra time for setup or tear down outside of standard 8 hours

  • If your venue has a strict load out cutoff we highly recommend you plan to have                                                                          coordination service last one hour past the end of the event

  • Available up to a total of 10 hours 

1. Add a Assistant Coordinator

Investment: $250 for the day (up to 10 hours)

  • Required for events with 100+ guests or with two different locations

  • Extra help to set up dining tables/decor/direct guests/cue bridal party

  • Assistance setting up in one location while head planner is managing second location

2. WeddinRehearsal Coordination

Investment: $850

  • One coordinator

  • Four hours of Wedding Rehearsal Coordination

  • One meeting with client to discuss goals for rehearsal and timeline for bridal party

  • Act as liaison with venue to confirm time and details for the rehearsal

  • Set up any decor ie. props, signs or programs

  • Manage entire rehearsal including Bridal Party, Officiant and Bridal Couple

  • Work with clients to ensure rehearsal runs according to processional order plan

  • Work with any DJ or vendors present

  • Run rehearsal music (if applicable)

3. Social Media Takeover Package

Investment: $400

  • Have our social media manager take over your social media for your wedding day while you enjoy yourself!

  • One in person meeting with media manager and coordinator to create photo shot list/schedule for wedding day

  • Media manager present during whole wedding getting ready/ceremony/reception to document day on social media

  • Create Instagram reels of bride/bridal party

  • Create memes, gifs and TikTok reels from bridal party, bridal couple and guests

  • Go live on Instagram/TikTok/Facebook at any time during the day (or you pick the times!)

  • Livestream the wedding ceremony for your out of state relative or friends (We recommend Facebook!)

  • Take behind the scenes photos throughout the day (example: guys and girls getting ready, wedding arch being created, tables being decorated) so you can enjoy the setting up process later!

  • All social media work is done via your cellphone.

4. RSVP Invitation Management

Investment: $500

  • Management of guest RSVP's

  • Create shared Google Drive Guest list with Client containing confirmed and declined guests.

  • Unlimited email/text/phone call communication with guests regarding event details/hotel bookings

  • Create reminder email/text messages to remind guests of booking deadlines

  • Communicate final number of RSVP's to Venue/Caterer (where requested)

  • Book hotel rooms where needed for client and guests

2. DAY OF COORDINATION

Investment $1,200

1. ELOPEMENT/MICROWEDDING DAY OF COORDINATION

Investment $850

3.PARTIAL PLANNING + DAY OF COORDINATION

Investment $ 2,000 and up (depending on the details)

4.FULL PLANNING + DAY OF COORDINATION

Investment $4,000 and up (depending on the details)

A LA CARTE OPTIONS

Add on to any package above

Our Past Couples

Katie is an angel on earth! The only thing I would have done differently is to hire her sooner in the process. We used Katie for coordination and I don’t know if I can convey in words what a relief it was to have her on our team. We both had event experience and felt comfortable planning the details and design plan of the wedding so we were originally hesitant to hire a coordinator but, we decided to and it was the best decision. We had some family emergencies very close to the wedding and Katie handled them with such grace and professionalism. When we needed to focus on family instead of a wedding she ran with the punches and allowed us such flexibility and kindness. Day of, everyone involved felt so calm knowing that our vendor team was so put together and it resulted in a beautiful, fun and well run day. She’ll provide guidance when you need it and a steady hand when you need that. Trust that she will be a great team member and she will execute. Highly recommend!

XIMENA + MICHAEL

                5. 4. 2022

"Fruitvale Designs provided the service and quality we were looking for in a wedding planner. They helped me with the design and overall look of our wedding, which was modern tropical, and everything came out beautifully. I don't know what I would have done without them. Very helpful, professional, caring, and creative. Thank you Fruitvale Designs!"